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PSSTPastel Society of Southeast Texas
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Academy 5th Annual Regional Juried Exhibition
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deadline: October 1, 2018

Welcome to Entry for

Spencertown Academy
Second Annual Juried Photography Show - "Illumination"

Spencertown AcademyJune 23 - July 15, 2018
Spencertown Academy
790 Route 203
Spencertown, NY 12165

Return to Spencertown Academy website.

Juror of Selection and Awards: Jan Nagle

Get the complete Prospectus here.

Please read the prospectus if you have not done so.

Dates at a glance

Entries: Online entries only

Entry deadline May 12, 2018, midnight EDT - the link to the entry system is at the bottom of this page.
The information you will be required to submit is similar to that required on previous entry forms. You may pay for your entry by credit card or debit card, using our secure checkout system.

Work Eligible

Image Specifications

Prepare your images using these specifications BEFORE you start the entry process!

Filename Instructions

Fee Structure

Accepted Work:
Notification, Receiving


Removal of Work


Artwork and entry materials will be handled with all possible care.

Spencertown Academy insures work up to a maximum value of $4,000 per item while on our premises only. Insurance for work during transport to and from the Academy is the responsibility of the lender. If the insurance value of any individual piece exceeds $4,000 the lender should arrange for a special insurance rider to cover the excess.

By submitting to this show you acknowledge that you have read the Spencertown Academy Exhibition Guidelines and agree to its terms.

Entry for this show closed on May 12, 2018.

Spencertown Academy ENTRIES:  

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Spencertown Academy
Juried Photography Exhibition "Illumination"

Saturday, May 12 - midnight EDT - deadline for online submission of entries

Friday, May 25 - notice of acceptance emailed

Tuesday, June 19 - hand delivery, 10:00 a.m. - 12:00 p.m.

Saturday, June 23 - Exhibition Opens to the Public, 1:00 p.m.

Saturday, June 23 - Opening Reception, 4:00 - 6:00 p.m.

Sunday, July 15, show closes, 5:00 p.m.

Sunday, July 15, Artists Pick-up Artwork 5:00 - 6:00 p.m.

Monday, July 16, Artists Pick-up Artwork 11:00 a.m. - 1:00 p.m.

Work Eligible

Be sure to read the prospectus thoroughly (download link above).

Media: Any photographic medium. No reproductions or giclees will be considered.

Submissions will be accepted from residents of Columbia County, NY and the following surrounding counties: Rensselaer, Albany, Schenectady, Ulster, Dutchess and Greene in NY; Litchfield and Fairfield in CT; and Berkshire in MA.

Up to 4 images may be submitted. The Juror will select no more than 2 images per artist. Maximum size of entry, including edges of frame must not exceed 30 inches in any direction. Photographs must not have been previously exhibited at the Academy. Work created in the last three years is preferred.

All work must be visibly signed by artist (front or back). Works must be priced for sale (no POR or NFS).

Image Specifications

Please follow the instructions carefully regarding the preparation of your images.
  1. Set your camera for a very high quality image that is not less than 300 dpi. This will be a large file size. Make sure your camera is square with the painting when you shoot, so that the image is not skewed or distorted. Use of a tripod is suggested. You may make adjustments, but only as needed to make the image look more like your artwork.
  2. Crop the image. No mat, frame, or extraneous material should appear. Now make a copy of this image (SAVE AS). Keep the original for your own records.
  3. Resize the copy image with a resolution of 300 dpi to a length of 900 pixels on the longest side.
  4. Save this copy now with a new filename, as follows: Lastname_firstinitial_artworktitle. You may have to alter the title as it appears in the filename of the image file only. For example if your name is Jane Doe and your piece is titled Early Sunday Morning, the filename you would give to the digital image is: Doe_J_EarlySundayMorning.jpg. But during the entry process, you would type in the actual Title of the work as Early Sunday Morning when asked for the Title, Price, Size, etc.
  5. Save the image as a high quality jpg. (Use the "Save As" function to select jpg and the highest quality.) The image title will now end with .jpg For example: Doe_J_EarlySummerMorning.jpg
  6. Images not meeting the requirements may be disqualified. If your software does not give you the necessary options to prepare your images as specified, consider buying Adobe Photoshop Elements (under $100) or get someone who has the proper software to help you.
Prepare your images using these specifications BEFORE you start the entry process!

Filename Instructions

Name your image files

The title of each piece you submit appears in two places: (1) you type in the Title of the work in the space provided for the information about the piece; this will be just as you would wish the title to appear in the show catalog (e.g. My Uncle's Lonely Road), and (2) the title appears also as part of the filename you give to the digital image you will upload, and for this purpose you should remove any spaces, quotation marks, accents, special characters, etc. (e.g. MyUnclesLonelyRoad)

Use the following protocol for giving your image file a name for submission: Start with your last name, followed by an underscore, followed by your first initial, followed by another underscore, then the title of the image without spaces, then make sure it has the extension ".jpg".

For example: Armstrong_N_FirstStep.jpg.

Shorten long titles in the filename, please, and remove all spaces and quotation marks.

Title Instructions

On the online entry form, remember to enter the Title of your piece in the space provided for that as you would wish the title to appear in the show catalog (in the example above, the entry would be First Step).

Fee Structure

A maximum of 4 original works created within the past three years may be entered. For Spencertown Academy members, the fee is $30 to enter the show regardless of the number of images. For non-members, the fee is $40 to enter the show regardless of the number of images. Entry fees are non-refundable.

Incomplete entries will be disqualified.

Accepted Work:

Notification, Receiving
NOTIFICATION of acceptance will be made by an email through ShowSubmit ( by May 25th. Please be sure that email address is accepted into your Inbox (add to Safe Senders List).

No substitutions of accepted work will be allowed. All work must remain in the gallery for the duration of the exhibition.

ACCEPTED WORK - attach the exhibition label included in your acceptance email. Fill out the label then affix the top of the label to the back of the piece. Artwork must be identical to the accepted image. No substitutions permitted. All accepted artwork MUST be delivered to the exhibition. Digital entry is a good faith obligation and should be honored.

Attach appropriate hardware for hanging. Gallery staff will not attach wire, hangers, clips or other hardware. Ensure corners of frames, whether metal or wood, are tightly joined. Glass must be free and clear of smudges, stray debris that slipped in during framing, or anything that will detract from viewing. Mattes, if used, must be clean.

Measure to ensure work meets any size limitations before delivery, include outer edges of frames - work not in compliance will not be exhibited.

DROP OFF ACCEPTED ARTWORK on Tuesday, June 19, from 10:00 am - 12:00 noon. If you cannot deliver during that time, you may make special arrangements to deliver your work to the gallery before Tuesday, June 19. You must arrange this in advance by contacting Spencertown Academy.

Work must arrive on scheduled date. Images of accepted works may be used at the sole discretion of Spencertown Academy for promotional purposes including but not limited to the invitation, catalog, website, or on subsequent years' prospectus. Images will include attribution wherever possible. Spencertown Academy will retain 35% from all sales. Work cannot be withdrawn before the end of exhibit.


Works must be priced for sale. No NFS or POR. Based on our sales experience from previous shows, we encourage that photographs not exceed $500 although, officially, there are no price restrictions. The Academy receives a 35% commission on any work sold.

Work cannot be withdrawn before the end of exhibit.

Removal of Work

ALL WORK must be picked up at Spencertown Academy on Sunday, July 15, 5:00 - 6:00 p.m.
Monday, July 16, 11:00 a.m. - 1:00 p.m.

JUROR: Jan Nagle

The Academy is honored to announce that Jan Nagle is the juror of Illumination. Jan Nagle is a nationally exhibited multi-disciplinary artist who works primarily in photography, film/video, and installation. Originally from Sleepy Hollow, NY, she holds a BFA in photography from SUNY New Paltz, and an MFA from SUNY Buffalo. Nagle's work is part of several public and private collections, including the permanent collections of Light Work in Syracuse, NY and The Burchfield Penney Art Center in Buffalo, NY. Nagle has held faculty positions at The School of Art and Design at Alfred University and Kendall College of Art and Design. She is currently Program Manager at The Center for Photography at Woodstock.